TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 12, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 18-118-11 Furnish and Deliver Automatic Samplers, estimated cost $34,100.00, Account 101-16000-623570, Requisition 1497128
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver eleven (11) automatic samplers for the Industrial Waste Division (IWD) of the Monitoring and Research Department at the Lue-Hing Research and Development Complex. The contract begins approximately on September 6, 2018, and ends on December 31, 2018.
The purpose of this contract is to obtain automatic samplers, which are used by IWD to collect samples of discharges from industrial facilities and other locations in the Cook County area. The equipment will be used by IWD personnel at the Terrence J. O’Brien, Stickney, Calumet, and James C. Kirie Water Reclamation Plants.
The new automatic samplers will replace older, malfunctioning units that are obsolete. These older units will be retained for spare parts or sold on iBid. With the new automatic samplers, sampling can be conducted automatically without any operator supervision. Furthermore, they provide for extended operation outside working hours with automatic start up and shut down.
The estimated cost for this contract is $34,100.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise July 25, 2018
Bid Opening August 7, 2018
Award September 6, 2018
Completion December 31, 2018
Funds are available in Account 101-16000-623570.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-118-11.
Requested, Edward Podczerwinski, Director of Monitoring and Research, EP:KB:MJ:SSP:lm
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 12, 2018