TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 12, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 18-628-11, Inspection, Repairing, Recharging and Pressure Testing of Fire Suppression Systems at Various Locations. estimated cost $265,000.00, Account 101-69000-612780, Requisition 1495163
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-628-11, Inspection, Repairing, Recharging and Pressure Testing of Fire Suppression Systems at Various Locations.
The purpose of this contract is to semiannually inspect, repair and pressure test the various fire suppression systems District-wide over four years, and to recharge any system, as required. These include, but are not limited to: the dry pipe sprinkler fire suppression systems; the pressurized wet chemical fire suppression systems; the Inergen system at the Stickney WRP Office Shops and Storage building; the Halon 1301 systems to protect computer equipment, phone communication equipment and the engineering vault records; the high pressure carbon dioxide fire suppression system located in the Egan WRP chemical storage room; and the various smoke detection alarm systems. The contract shall also furnish and deliver replacement batteries for the systems. The proper operation of fire suppression systems is a fire code requirement, as the systems protect human lives and valuable District property from loss due to fire.
The estimated cost of this contract is $265,000.00. The estimated 2018, 2019, 2020 and 2021 expenditures are $40,000.00, $80,000.00, $80,000.00, and $65,000.00 respectively.
The bid deposit for this contract is $13,200.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because it does not include construction work.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because there is a lack of availability of PCE firms to perform the services and subcontracting opportunities are not practical or cost effective.
The tentative schedule for this contract is as follows:
Advertise July 25, 2018
Bid Opening August 14, 2018
Award September 6, 2018
Completion December 31, 2021
Funds are available in Account 101-69000-612780. Funds for subsequent years, 2019, 2020 and 2021 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-628-11.
Requested, Brett A. Garelli, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 12, 2018