TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 12, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 18-416-11 Operating Engineering Services to the Main Office Building Complex for a Thirty-Six (36) Month Period, estimated cost $3,752,000.00, Accounts 101-15000-612370/612390, Requisition 1497734
Body
Dear Sir:
Contract documents and specifications have been prepared to procure operating engineering services for the Main Office Building Complex for a thirty-six (36) month period.
The purpose of this contract is to provide operating engineers, mechanical support, repairs, preventive maintenance, and inspection services for the Main Office Building Complex, for a thirty-six (36) month period.
The estimated cost for this contract is $3,752,000.00. The estimated 2018, 2019, 2020, and 2021 expenditures are $307,000.00, $1,250,000.00, $1,252,000.00, and $943,000.00 respectively.
The bid deposit for this contract is $187,600.00.
The contract specifications require that all work commence October 1, 2018 or after approval of the contractor’s bond, whichever occurs later, and shall be completed thirty-six (36) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work performed under the contract is within the “Tailored Goals” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), and Small Business Enterprises (SBE) utilization goals. The MBE and/or WBE, and SBE utilization goals for this contract are: 2% MBE and/or WBE, and 2% SBE.
The tentative schedule for this contract is as follows:
Advertise July 25, 2018
Bid Opening August 14, 2018
Award September 6, 2018
Completion September 30, 2021
Funds for the 2018 expenditure in the amount of $307,000.00 will become available in Accounts 101-15000-612370/612390 contingent upon approval of a funds transfer, also submitted for this July 12, 2018 Board meeting. Funds for the subsequent years, 2019, 2020, and 2021, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-416-11.
Requested, Eileen M. McElligott, Administrative Services Officer, JRM:TG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 12, 2018