TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 12, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order and enter into an agreement with AT&T Corp., for Telemetry Services, in an amount not to exceed $492,377.72, Accounts 101-27000/66000/67000/68000/69000-612210, Requisitions 1487711 (As Revised)
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with AT&T Corp., for point to point telemetry services for one year with an option to extend for an additional one year period. This purchase order will begin on August 1, 2018 and will expire on July 31, 2019.
During this time, the District intends to upgrade to a modern technology to replace the antiquated lines and equipment that are utilized today. Without this agreement with AT&T, the District will be required to pay tariff rates for this service which is not economically advantageous for the District.
AT&T Corp., the sole service provider of telemetry services that has the existing infrastructure in place to all District facilities has submitted prices for the services required. Inasmuch as AT&T Corp. is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
AT&T Corp., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with AT&T Corp. in an amount not to exceed $492,377.72.
Funds for the 2018 expenditure, in the amount of $205,157.38, are available in Accounts 101-27000/66000/67000/68000/69000-612210. The estimated expenditure for 2019 is $287,220.33. Funds for the 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John Sudduth, Director of Information Technology, BG,JS:SK:RP:EW:tm
Requested, Brett Garelli, Acting Director of Maintenance and Operations, MPS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 12, 2018