TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 12, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase Contract 04-128-3P Westside Primary Settling Tanks 1-9 and Aerated Grit Facility, Stickney Water Reclamation Plant, to IHC Construction and F.H. Paschen/S.N. Nielsen Joint Venture in an amount of $113,350.16, from an amount of $232,460,064.55, to an amount not to exceed $232,573,414.71, Accounts 401-50000-645650, 645780, 645680, Purchase Order 4000020
Body
Dear Sir:
On December 4, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-128-3P Westside Primary Settling Tanks 1-9 and Aerated Grit Facility, Stickney Water Reclamation Plant, to IHC Construction and F.H. Paschen/S.N. Nielsen Joint Venture, in an amount not to exceed $224,760,000.00, plus a five (5) percent allowance for change orders in an amount of $11,238,000.00, for a total amount not to exceed $235,998,000.00. The scheduled contract completion date was April 6, 2018.
As of June 22, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $7,700,064.55 from the original amount awarded of $224,760,000.00. The current contract value is $232,460,064.55. The prior approved change orders reflect a 3.43% increase to the original contract value.
An extra in the amount of $113,350.16 to install ventilation for the utility tunnel between the Monitoring and Research Building and Offices, Shop and Storage Facility and to modify the ramp leading to the building adjacent to the work site. Ventilation is required to exhaust the heat which builds up in the utility tunnel, protecting the utilities installed within the tunnel. Also, the ramp modifications are necessary to correct existing site conditions. The contractor submitted a cost proposal (CCO-087) for an extra in an amount not to exceed $113,350.16. The engineer reviewed the proposal, and although the engineer and the contractor were unable to come to an agreement regarding the cost, in an effort to expedite the work, and as stated via correspondence 2507, the Engineering Department recommends its approval. This work will be tracked on a time and material basis up to the aforementioned not to exceed value.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 04-128-3P in an amount of $113,350.16 (0.05% of the current contract value), from an amount of $232,460,064.55, to an amount not to exceed $232,573,414.71.
Funds are available in Account 401-50000-645780.
Requested, Catherine A. O’Connor, Director of Engineering, ECB:LMK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 12, 2018
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