TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 12, 2018
COMMITTEE ON STORMWATER MANAGEMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Arlington Heights for the construction, operation and maintenance of Parking Lot Pavers and a Bio-infiltration Basin at the Arlington Heights Police Station (18-IGA-01), in an amount not to exceed $358,000.00, Account 501-50000-612400, Requisition 1497116
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with the Village of Arlington Heights (Village) for the construction, operation and maintenance of Parking Lot Pavers and a Bio-infiltration Basin at the Arlington Heights Police Station, and make payment to the Village in an amount not to exceed $358,000.00.
On November 2, 2017, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including the Village of Arlington Heights. The Village proposes the construction of a Bioretention area and Permeable Parking Lot at their police station. The project is expected to reduce local flooding in the area, and provide educational opportunities for local property owners on the benefits of GI. The project will provide an estimated 90,807 gallons of stormwater storage for which the District will seek credit under the Green Infrastructure requirements of the District’s Consent Decree, subject to approval by the United States Environmental Protection Agency.
The District and the Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $358,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2018. The Village has contributed to engineering, property acquisition and other design-related costs, and will also contribute towards the total construction cost of $1,515,000.00 for this project. The IGA will require the Village to advertise and award the construction contract in conformance with the District’s Purchasing Act, Multi-Project Labor Agreement and Affirmative Action Requirements, assume responsibility for design, construction, perpetual maintenance and operation of the project, and be solely responsible for any change orders to the project. The IGA will also contain provisions which allow the District oversight of the project’s design and construction, and maintenance.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with the Village and make payment to the Village in an amount not to exceed $358,000.00 for the design, construction, operation and maintenance of Parking Lot Pavers and a Bio-infiltration Basin at the Arlington Heights Police Station. It is further requested that the Chairman of the Committee on Finance, Acting Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK:JJY
Recommended, John P. Murray, Acting Executive Director
Respectfully Submitted, Debra Shore, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 12, 2018