TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 12, 2018
COMMITTEE ON STORMWATER MANAGEMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Wheeling Park District for the construction, operation and maintenance of a green parking lot as part of the Wheeling Park District Chamber Park Parking Lot Reconstruction (18-IGA-19), in an amount not to exceed $61,000.00, Account 501-50000-612400, Requisition 1497132
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with the Village of Wheeling Park District (WPD) for the construction, operation and maintenance of a green parking lot as part of the Wheeling Park District Chamber Park Parking Lot Reconstruction Project, and make payment to the Village in an amount not to exceed $61,000.00
On November 2, 2017, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including the Wheeling Park District. The WPD proposed to construct a green parking lot at Chamber Park in the Village of Wheeling. The project is expected to reduce local flooding in the area, and provide educational opportunities for local property owners on the benefits of GI. The project will provide an estimated 43,851 gallons of stormwater storage for which the District will seek credit under the Green Infrastructure requirements of the District’s Consent Decree, subject to approval by the United States Environmental Protection Agency.
The District and the WPD have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $61,000.00. Partial payments to the WPD will be made at predefined intervals during construction, which is anticipated to commence in 2018. The WPD has contributed to engineering, property acquisition and other design-related costs, and will also contribute towards the total construction cost of $160,000.00 for this project. The IGA will require the WPD to advertise and award the construction contract in conformance with the District’s Purchasing Act, assume responsibility for design, construction, perpetual maintenance and operation of the project, and be solely responsible for any change orders to the project. The IGA will also contain provisions which allow the District oversight of the project’s design, construction and maintenance. Due to the amount requested in the IGA, the WPD is exempt from the Multi-Project Labor Agreement and Affirmative Action Requirements.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with the WPD and make payment to the Village in an amount not to exceed $61,000.00 for the construction, operation and maintenance of a green parking lot as part of the Wheeling Park District Chamber Park Parking Lot Reconstruction Project. It is further requested that the Chairman of the Committee on Finance, Acting Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK:JJY
Recommended, John P. Murray, Acting Executive Director
Respectfully Submitted, Debra Shore, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 12, 2018