TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 12, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease Contract 17-640-11, Furnishing and Delivering Sodium Bisulfite, to PVS Chemical Solutions, Inc., in an amount of $175,000.00 from an amount of $1,945,316.04 to an amount not to exceed $1,770,316.04, Account 101-68000-623560, Purchase Order 3093827
Body
Dear Sir:
On April 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 17-640-11, Furnishing and Delivering Sodium Bisulfite, to PVS Chemical Solutions, Inc., in an amount not to exceed $2,224,784.00. The contract will expire on April 19, 2020.
As of June 28, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $279,467.96 from the original amount awarded of $2,224,784.00. The current contract value is $1,945,316.04. The prior approved change orders reflect a 12.6% decrease to the original contract value.
A decrease in contract value is being requested to better reflect the historical and estimated sodium bisulfite requirement for the remainder of 2018.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 17-640-11, in an amount of $175,000.00 (approximately 9.0% of the current contract value) from an amount of $1,945,316.04 to an amount not to exceed $1,770,316.04.
Funds will be restored to Account 101-68000-623560.
Requested, Brett Garelli, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management,
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 12, 2018
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