TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 12, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease purchase order and amend the agreement for professional engineering services for Contract 13-811-5C Flood Control Measures within the Combined Sewer Area - Alternatives Group B, with Greeley and Hansen LLC in an amount of $27,192.11, from an amount of $250,000.00, to an amount not to exceed $222,807.89, Account 501-50000-612440, Purchase Order 3078994
Body
Dear Sir:
On August 29, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Greeley and Hansen LLC for professional engineering services for Contract 13-811-5C, Flood Control Measures within the Combined Sewer Area - Alternatives Group B, in an amount not to exceed $250,000.00. Work under this contract included evaluating a potential re-purposing of a City of Chicago abandoned water tunnel to capture stormwater runoff from downtown buildings. Upon investigation, the project was found to be infeasible. The evaluation of the study was completed in April 2016.
There were no prior change orders for this contract.
The contract is complete and it is necessary to decrease and close this purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $27,192.11 (10.88% of the current contract value), from an amount of $250,000.00, to an amount not to exceed $222,807.89.
Funds will be restored to Account 501-50000-612440.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK:JJY:AMB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 12, 2018