TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 12, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase orders for Contract 18-690-11, Furnishing and Delivering Refurbished Low Voltage AC and DC Motors to Various Locations, to KW Maintenance Services LLC, in an amount not to exceed $178,640.00, Accounts 101-67000, 68000, 69000-612650, Requisitions 1486557, 1486559, and 1486561
Body
Dear Sir:
On March 15, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-690-11, Furnishing and Delivering Refurbished Low Voltage AC and DC Motors to Various Locations.
In response to a public advertisement on May 16, 2018, a bid opening was held on June 5, 2018. The bid tabulation for this contract is:
KW MAINTENANCE SERVICES LLC $178,640.00
HARRISON ELECTRIC, INC. $292,600.00
One thousand two hundred twenty four (1,224) companies were notified of this contract being advertised and eighteen (18) companies requested specifications.
KW Maintenance Services LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $184,000.00, placing their bid of $178,640.00 approximately 2.9 percent below the estimate.
The contract shall commence five calendar days after the mailing date of the purchase order and terminate thirty-six (36) months thereafter.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the work is performed at the contractor’s facility. Any installation will be performed by District trades.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract which does not provide practical or cost-effective opportunities for direct or indirect subcontracting.
The bid deposit, in the amount of $9,200.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 18-690-11, to KW Maintenance Services LLC, in an amount not to exceed $178,640.00.
Funds for the 2018 expenditures, in the amount of $19,000.00, are available in Accounts 101-67000, 68000, 69000-612650. The estimated expenditures for 2019 are $55,000.00, for 2020 are $55,000.00, and for 2021 are $49,640.00. Funds for the 2019, 2020, and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 12, 2018