TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 12, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to Walter Payton Power Equipment LLC, to Furnish and Deliver an All-Terrain Crane to the Stickney Water Reclamation Plant, to the Construction Fund, under Sourcewell (formerly NJPA) Purchasing Contract No. GUS-032515, in an amount not to exceed $947,621.40, Accounts 201-50000-634760, Requisition 1497284
Body
Dear Sir:
Authorization is requested to issue a purchase order to Walter Payton Power Equipment LLC, to furnish and deliver an all-terrain crane to the Stickney Water Reclamation Plant. The all-terrain crane will be delivered by December 31, 2018.
The purpose of the project is to furnish and deliver one 60 ton, all-terrain crane to assist the trades district-wide in the lifting of heavy objects and when extending reach is needed while lifting. This crane will replace an existing, mobile, sixteen-year-old crane that has safety and reliability issues, and which has become increasingly costly to repair.
Sourcewell (formerly NJPA) currently has a competitively bid contract with Grove U.S. LLC DBA Manitowoc, for the purchase of all-terrain cranes. Walter Payton Power Equipment LLC is the local distributor for Grove U.S. LLC DBA Manitowoc, and the only authorized Manitowoc dealer in the Midwest region. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on January 17, 2017, and expires on January 17, 2021.
Authorization to add this project was granted by the Board of Commissioners on June 7, 2018 (File #18-0559).
Walter Payton Power Equipment LLC, is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this requisition because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Walter Payton Power Equipment LLC, in an amount not to exceed $947,621.40.
Funds are available in Accounts 201-50000-634760.
Requested, Brett Garelli, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 12, 2018