TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 12, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 18-033-11, Furnish and Deliver Miscellaneous Air Filters to Various Locations, for a One (1) Year Period, Group A to Brucker Company, Inc., in an amount not to exceed $31,627.24, Groups B and D to Production Distribution Companies, Inc., in an amount not to exceed $34,557.84, and Group C to G.A.G. Industries, Inc., dba Filter Services Illinois, in an amount not to exceed $2,184.94, Account 101-20000-623270
Body
Dear Sir:
On March 15, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-033-11 Furnish and Deliver Miscellaneous Air Filters to Various Locations for a One (1) Year Period, beginning approximately July 1, 2018 and ending June 30, 2019.
In response to a public advertisement of March 28, 2018, a bid opening was held on April 17, 2018. The bid tabulation for this contract is:
GROUP A: PLEATED AIR FILTERS
BRUCKER COMPANY, INC. $31,627.24
G.A.G. INDUSTRIES, INC., dba FILTER SERVICES ILLINOIS *$34,617.23
PRODUCTION DISTRIBUTION COMPANIES, INC. *$36,401.79
GREASE GARD, dba FOX VALLEY FILTER $41,110.53
COMPLETE MECHANICAL PIPING LLC *$45,682.89
BROOKAIRE COMPANY, LLC $51,106.14
WRANGLER TECH, LLC *$53,862.68
GROUP B: BAG AIR FILTERS
PRODUCTION DISTRIBUTION COMPANIES, INC. $6,265.60
GREASE GARD, dba FOX VALLEY FILTER $6,964.48
BRUCKER COMPANY, INC. $7,742.85
BROOKAIRE COMPANY, LLC $9,626.92
COMPLETE MECHANICAL PIPING LLC $10,261.39
G.A.G. INDUSTRIES, INC., dba FILTER SERVICES ILLINOIS $10,847.86
WRANGLER TECH, LLC *$14,765.14
GROUP C: ROLLOMAT AIR FILTERS
G.A.G. INDUSTRIES, INC., dba FILTER SERVICES ILLINOIS *$2,184.94
BRUCKER COMPANY, INC. $2,810.00
GREASE GARD, dba FOX VALLEY FILTER $3,284.88
PRODUCTION DISTRIBUTION COMPANIES, INC. $3,631.23
COMPLETE MECHANICAL PIPING LLC $3,644.16
BROOKAIRE COMPANY, LLC $3,678.12
GROUP D: ODOR CONTROL AIR FILTERS
PRODUCTION DISTRIBUTION COMPANIES, INC. $28,292.24
BROOKAIRE COMPANY, LLC $32,276.12
G.A.G. INDUSTRIES, INC., dba FILTER SERVICES ILLINOIS *$34,816.05
GREASE GARD, dba FOX VALLEY FILTER $47,848.23
COMPLETE MECHANICAL PIPING LLC *$53,081.23
*corrected total
One hundred and eighty six (186) companies were notified of the contract being advertised and twenty four (24) companies requested specifications.
Brucker Company, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $45,000.00, placing the total bid of $31,627.24 approximately 29.7 percent below the estimate.
Production Distribution Companies, Inc., the lowest responsible bidder for Groups B and D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups B and D of this contract was $33,000.00, placing the total bid of $34,557.84 approximately 4.7 percent above the estimate.
G.A.G. Industries, Inc., dba Filter Services Illinois, the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $3,000.00, placing the total bid of $2,184.94 approximately 27.2 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-033-11, Group A to Brucker Company, Inc., in an amount not to exceed $31,627.24, Groups B and D to Production Distribution Companies, Inc., in an amount not to exceed $34,557.84, and Group C to G.A.G. Industries, Inc., dba Filter Services Illinois, in an amount not to exceed $2,184.94.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents.
There was no bid deposit required for this contract.
Funds are available in Account 101-20000-623270.
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management,
DAL:SEB:MS:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 12, 2018
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