TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 12, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase orders for Contract 18-608-22 (Re-Bid), Furnish and Deliver Screens, Conveyors, and Grit Classifier to Various Locations, Group C to JDV Process Equipment Corp., in an amount not to exceed $123,225.00, Account 201-50000-634650, Requisition 1475485
Body
Dear Sir:
On October 19, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-608-21, Furnish and Deliver Screens, Conveyors, and Grit Classifier to Various Locations.
In response to a public advertisement on January 31, 2018, a bid opening was held on February 27, 2018. Groups A and B were awarded at the Board meeting of May 3, 2018.
In response to a public re-advertisement of Group C of this contract on May 9, 2018, a bid opening was held on June 12, 2018. The bid tabulation for this contract is:
GROUP C: TWO CONVEYORS
KWS MANUFACTURING COMPANY LTD $122,949.00
JDV PROCESS EQUIPMENT CORP. $123,225.00
One thousand twenty-one (1,021) companies were notified of this contract being advertised and eighteen (18) companies requested specifications.
The low bidder, KWS Manufacturing Company Ltd (KWS), offered substitutes for Items 3 and 5. The Maintenance and Operations Department reviewed the substitutes and determined that the proposed items do not comply with the specifications of the contract documents. Therefore, their bid is rejected in the public’s best interest. The Director of Procurement and Materials Management has notified KWS Manufacturing Company Ltd of this action.
JDV Process Equipment Corp., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated total cost for Group C is $130,000.00, placing their bid of $123,225.00 approximately 5.2 percent below the estimate.
The contractor shall furnish and deliver the items within 180 calendar days from the mailing date of the purchase orders.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The bid deposit, in the amount of $6,500.00 for Group C, will be retained in lieu of performance bonds, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 18-608-22 (Re-Bid), Group C to JDV Process Equipment Corp., in an amount not to exceed $123,225.00.
Funds are available in Account 201-50000-634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 12, 2018