TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 12, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver a Stake Body Truck to the Calumet Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $57,535.44, Account 201-50000-634860, Requisition 1498038
Body
Dear Sir:
Authorization is requested to issue a purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to furnish and deliver a stake body truck to the Calumet Water Reclamation Plant. The stake body truck will be delivered by December 31, 2018.
Sourcewell (formerly NJPA) currently has a competitively bid contract with 72 Hour LLC, DBA National Auto Fleet Group, for the purchase of Ford Super Duty F-550 trucks. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on January 17, 2017, and expires on January 17, 2021.
This order consists of the procurement of a stake body truck to replace an existing vehicle with excessive corrosion that has resulted in the detachment of the body from the frame. The vehicle needing replacement is a 2006 Ford F550 4X4 crew cab, stake body truck, with lift gate, with accumulated mileage of 96,431. The cost of repairing the truck to date has reached $56,000.00. This vehicle is essential for movement of necessary equipment used in the treatment processes at the Calumet Water Reclamation Plant.
72 Hour LLC, DBA National Auto Fleet Group, is registered and in good standing with the State of California.
The Multi-Project Labor Agreement is not applicable to this requisition because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to 72 Hour LLC, DBA National Auto Fleet Group, in an amount not to exceed $57,535.44.
Funds are available in Account 201-50000-634860.
Requested, Brett Garelli, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 12, 2018