TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 2, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order for Contract 18-703-21, Furnish and Deliver a Four-Inch Hydraulic Submersible Pump to the Egan Water Reclamation Plant, to Xylem Dewatering Solutions, Inc., in an amount not to exceed $47,843.00, Account 201-50000-634600, Requisition 1485365
Body
Dear Sir:
On March 15, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-703-21, Furnish and Deliver a Four-Inch Hydraulic Submersible Pump to the Egan Water Reclamation Plant.
In response to a public advertisement on June 20, 2018, a bid opening was held on July 10, 2018. The bid tabulation for this contract is:
XYLEM DEWATERING SOLUTIONS, INC. $47,843.00
WESTERN OILFIELDS SUPPLY COMPANY $56,446.40
D/B/A RAIN FOR RENT
Six hundred twenty (620) companies were notified of this contract being advertised and twenty-two (22) companies requested specifications.
Xylem Dewatering Solutions, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $50,000.00, placing their bid of $47,843.00 approximately 4.3 percent below the estimate.
All equipment, operating and maintenance instructions, and the written warranties shall be delivered within 70 calendar days after the mailing date of the purchase order.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the work is performed at the contractor’s facility. Any installation will be performed by District trades.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The bid deposit, in the amount of $2,500.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase order for Contract 18-703-21, to Xylem Dewatering Solutions, Inc., in an amount not to exceed $47,843.00.
Funds are available in Account 201-50000-634600.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:st
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 2, 2018