TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 2, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to Ecoverse Industries, LTD to furnish and deliver replacement parts and associated tools for the District’s Ecoverse/Backhus A55 and A65 Compost Turners at the Harlem Avenue and Calumet Solids Management Areas, in a total amount not to exceed $30,679.13, Account 101-66000-623270, Requisition 1496629
Body
Dear Sir:
Authorization is requested to issue a purchase order to Ecoverse Industries, LTD, to furnish and deliver replacement parts and associated tools for the Ecoverse/Backhus compost turners at the Harlem Avenue and Calumet Solids Management Areas.
The requested replacement parts and associated tools consist of various oil, air and hydraulic filters, drum tools, a throwing rake, and a rubber plate, which will optimize the performance, efficiency and use of the compost turners. All repairs and preventative maintenance will be performed in-house by District trades. The compost turners mix and aerate biosolids with wood chips to produce a marketable compost, an integral part of the District’s biosolids and composting program. The purchase order will expire on December 31, 2018.
Ecoverse Industries, LTD, the sole provider of the replacement parts, has submitted prices for the parts required. Inasmuch as Ecoverse Industries, LTD, is the only source of supply for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Ecoverse Industries, LTD, is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Ohio. The Department of Procurement and Materials Management has received approval from the Acting Director of Maintenance and Operations to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Ecoverse Industries, LTD, in an amount not to exceed $30,679.13.
Funds are available, in Account 101-66000-623270.
Requested, Brett A. Garelli, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 2, 2018