TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 2, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease purchase order for Contract 16-630-11, Furnishing and Delivering Ferric Chloride to the Egan Water Reclamation Plant, to Kemira Water Solutions, Inc., in an amount of $11,444.64 from an amount of $170,537.23 to an amount not to exceed $159,092.59, Account 101-67000-623560, Purchase Order 3089885
Body
Dear Sir:
On May 19, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders for Contract 16-630-11, Furnishing and Delivering Ferric Chloride to the Egan Water Reclamation Plant, to Kemira Water Solutions, Inc., in an amount not to exceed $326,410.00. The contract terminated on June 11, 2018.
As of July 19, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $155,872.77 from the original amount awarded of $326,410.00. The current contract value is $170,537.23. The prior approved change orders reflect a 47.8% decrease to the original contract value.
The contract is complete and it is necessary to decrease and close the purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 16-630-11, in an amount of $11,444.64 (approximately 6.7% of the current contract value) from an amount of $170,537.23 to an amount not to exceed $159,092.59.
Funds will be restored to Account 101-67000-623560.
Requested, Brett A. Garelli, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 2, 2018
Attachment