TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 2, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 19-673-11 Heavy Equipment Repairs at Various Locations, estimated cost $552,000.00, Account 101-66000/68000-612760, Requisitions 1492653 and 1492477
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 19-673-11 Heavy Equipment Repairs at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to obtain the repair services of fully qualified field mechanics and all necessary labor, tools, materials, equipment, parts and appurtenances necessary to repair various District-owned pieces of heavy equipment, including endloaders, augers, cranes, tractors and other similar pieces of equipment, at the Stickney and Calumet Water Reclamation Plants, and the Lawndale Avenue and Calumet Solids Management Areas.
The estimated cost for this contract is $552,000.00. The estimated 2019 and 2020 expenditures are $276,000.00 for each of these years.
The bid deposit for this contract is $27,600.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract, because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because of the limited availability of MBE/WBE participants and the specialization of the project.
The tentative schedule for this contract is as follows:
Advertise September 5, 2018
Bid Opening September 25, 2018
Award October 18, 2018
Completion December 31, 2020
Funds are being requested in 2019, in Accounts 101-66000/68000-612760, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent year, 2020, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-673-11.
Requested, Brett A. Garelli, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 2, 2018