TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 2, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver two 2019 Ford Super Duty F-550s, one 2019 Ford Super Duty F-350, and one Ford Medium Roof Van under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $203,966.65, Account 201-50000-634860, Requisition 1499032
Body
Dear Sir:
Authorization is requested to issue a purchase order to 72 Hour LLC, DBA National Auto Fleet Group to furnish and deliver two 2019 Ford Super Duty F-550s, one 2019 Ford Super Duty F-350, and one Ford Medium Roof Van under the NJPA Purchasing Contract No. 120716-NAF. The District has the ability to participate in NJPA Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
The NJPA currently has a competitively bid contract with 72 Hour LLC, DBA National Auto Fleet Group for the purchase of 2019 Ford Super Duty F-550s, Ford Super Duty 350s, and Ford Transit Medium Roof Vans with gasoline engines. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on January 17, 2017, and expires on January 17, 2021.
The planned vehicle replacements that have met the replacement criteria of 10 years or 100,000 miles, or have exceptionally high lifetime-to-date maintenance costs are listed below:
Unit Year Make Model Dept Sect Odometer Months in Service
8021 2010 FORD F-550 M&O 824 55,750 101
9029 2000 FORD F-450 M&O 924 104,489 219
9504 2005 FORD F-350 M&O 824 121,576 159
1804 2008 FORD E-150 M&R 195 95,433 120
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the NJPA contract will expedite the ordering and delivery of vehicles, and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to 72 Hour LLC, DBA National Auto Fleet Group in an amount not to exceed $203,966.65.
Funds are available in Account 201-50000-634860.
Requested, Eileen M. McElligott, Administrative Services Officer,:JRM:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 2, 2018