TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 2, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to Piezo Metrics Inc., D/B/A Micron Meters to Furnish and Deliver Compost Monitoring Temperature Probes to the Lawndale Avenue Solids Management Area (LASMA), in an amount not to exceed $74,475.45, Account 101-66000-623990, Requisition 1481252
Body
Dear Sir:
Authorization is being requested to issue a purchase order to Piezo Metrics Inc., D/B/A Micron Meters to furnish and deliver compost monitoring temperature probes to the Lawndale Avenue Solids Management Area (LASMA). This purchase order will expire on December 31, 2018.
The temperature probes will be used in conjunction with the Compost Monitoring System, a data logging system acquired in 2016, to monitor the temperature of biosolids being composted at LASMA. This is to ensure that the composting process reaches and sustains the minimum temperature required for vector reduction and to produce Class A Exceptional Quality composted biosolids as part of the resource recovery program.
Piezo Metrics Inc., D/B/A Micron Meters, the sole-source supplier to furnish and deliver these components, which are of proprietary design to the Compost Monitoring System, has submitted pricing for the equipment required. Inasmuch as Piezo Metrics Inc., D/B/A Micron Meters is the only source of supply for the equipment required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Piezo Metrics Inc., D/B/A Micron Meters is not registered to transact business in Illinois, but they are registered, active, and in good standing in the State of Utah. The Department of Procurement and Materials Management has received approval from the Acting Director of Maintenance and Operations to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable to the contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Piezo Metrics Inc., D/B/A Micron Meters, in an amount not to exceed $74,475.45.
Funds are available in Account 101-66000-623990.
Requested, Brett A. Garelli, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 2, 2018