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File #: 18-0810    Version: 1
Type: Agenda Item Status: Adopted
File created: 8/21/2018 In control: Procurement Committee
On agenda: 9/6/2018 Final action: 9/6/2018
Title: Authority to advertise Contract 19-612-21 Roof Restoration at the Lockport Powerhouse, estimated cost $240,000.00, Account 201-50000-645680, Requisition 1499333

TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018

 

COMMITTEE ON PROCUREMENT

 

Mr. John P. Murray, Acting Executive Director

 

Title

Authority to advertise Contract 19-612-21 Roof Restoration at the Lockport Powerhouse, estimated cost $240,000.00, Account 201-50000-645680, Requisition 1499333

Body

 

Dear Sir:

 

Contract documents and specifications have been prepared for roof restoration at the Lockport Powerhouse, at the request of the Maintenance and Operations Department.

 

The purpose of this contract is to restore the 110-year-old clay tile roof at the Lockport Powerhouse. The roof is leaking at various spots all throughout the facility, including onto the electrical generating equipment, and potentially causing structural damage to the building. Restoration is necessary to maintain the structural integrity of the building and to safely generate electricity, which provides significant revenue for the District. The Lockport Powerhouse roof needs to use the same types of material as the original installation because it is on the National Register of Historic Places. Due to the specialized nature of restoring the historical structure using custom clay tile roofing material, and with either the spillway or channel waters adjacent to the structure, requiring experts knowledgeable about safety precautions when working over or near water, this work can only be done by specialized roofing professionals.

 

The estimated cost for this contract is $240,000.00.

 

The bid deposit for this contract is $10,000.00.

 

The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the work is performed in Will County, Illinois.

 

The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Miscellaneous Building Construction” category for establishing PCE utilization goals. The associated PCE utilization goals for this contract, are 20% Minority Business Enterprises (MBE), 9% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).

 

It is estimated that this contract will employ approximately 6 to 7 personnel.

 

The tentative schedule for this contract is as follows:

Advertise                                          October 3, 2018

Bid Opening                                          November 6, 2018

Award                                                               December 6, 2018

Completion                                               December 31, 2019

 

Funds are being requested in 2019 in Account 201-50000-645680, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.

 

In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-612-21.

 

Requested, Thomas Conway, Acting Director of Maintenance & Operations, BAP:SO’C:MAG:JR:ak

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018