TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase outline agreement with Boerger LLC, to Furnish and Deliver Boerger Pump Parts and Equipment to Various Locations, in an amount not to exceed $40,000.00, from $344,999.00 to $384,999.00, Accounts 101-66000/67000/68000/69000-623270, Agreement 7001398
Body
Dear Sir:
On February 16, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to enter into an agreement with Boerger LLC, to furnish and deliver Boerger pump parts and equipment to various locations, in an amount of $160,000.00. The agreement expires November 30, 2018.
As of August 3, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $184,999.00 from the original award amount of $160,000.00. The current agreement value is $344,999.00. The prior approved change orders reflect a 115.6% increase to the original agreement value.
This increase is necessary due to a greater than anticipated need for digester feed pump repair parts at the Stickney Water Reclamation Plant, which was not anticipated at the time the original agreement was issued.
This change order is in compliance with the Illinois Criminal Code since the changes are due to circumstances not reasonably foreseeable at the time the purchase order was issued, and are in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the agreement in an amount of $40,000.00 (approximately 11.6% of the current agreement value), from an amount of $344,999.00 to an amount not to exceed $384,999.00.
Funds are available in Accounts 101-66000/67000/68000/69000-623270.
Requested, Thomas M. Conway, Acting Director of Maintenance and Operations, BAP:SO'C:MAG:JR:jmc
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018
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