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File #: 18-0817    Version: 1
Type: Agenda Item Status: Adopted
File created: 8/21/2018 In control: Procurement Committee
On agenda: 9/6/2018 Final action: 9/6/2018
Title: Authorization to amend Board Order of June 21, 2018, regarding Authority to increase outline agreement with Boerger LLC, to Furnish and Deliver Boerger Pump Parts and Equipment to Various Locations, in an amount not to exceed $80,000.00, from $264,999.00 to $344,999.00, Accounts 101-66000/67000/68000/69000-623270, Agreement 7001398, Agenda Item No. 39, File No. 18-0587

TRANSMITTAL LETTER FOR THE BOARD MEETING OF SEPTEMBER 6 2018

 

COMMITTEE ON PROCUREMENT

 

Mr. John P. Murray, Acting Executive Director

 

Title

Authorization to amend Board Order of June 21, 2018, regarding Authority to increase outline agreement with Boerger LLC, to Furnish and Deliver Boerger Pump Parts and Equipment to Various Locations, in an amount not to exceed $80,000.00, from $264,999.00 to $344,999.00, Accounts 101-66000/67000/68000/69000-623270, Agreement 7001398, Agenda Item No. 39, File No. 18-0587

Body

 

Dear Sir:

 

At the Board Meeting of June 21, 2018, the Board of Commissioners duly authorized the above stated action, Agenda Item No. 39, File No. 18-0587.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to revise the second and fifth paragraphs in the body of the letter to reflect corrections to the value of the prior approved change orders, the value of the agreement prior to the $80,000.00 increase, and the value of the agreement subsequent to the $80,000.00 increase. 

The second paragraph of the letter states ”As of June 5, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $104,990.00 from the original award amount of $160,000.00. The current agreement value is $264,990.00. The prior approved change orders reflect a 65.6% increase to the original agreement value.” Same should have read “As of June 5, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $104,999.00 from the original award amount of $160,000.00. The current agreement value is $264,999.00. The prior approved change orders reflect a 65.6% increase to the original agreement value.”

 

The fifth paragraph of the letter states “It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the agreement in an amount of $80,000.00 (approximately 30.2% of the current agreement value), from an amount of $264,990.00 to an amount not to exceed $344,990.00.” Same should have read “It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the agreement in an amount of $80,000.00 (approximately 30.2% of the current agreement value), from an amount of $264,999.00 to an amount not to exceed $344,999.00.”

 

All other information provided in the transmittal is correct.

 

Therefore, it is requested that the aforesaid Board Order of June 21, 2018, be amended to effect the changes set forth above, otherwise to remain in force and effect as heretofore enacted.

 

Requested, Thomas M. Conway, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018