TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to Morrow Brothers Ford Inc., to Furnish and Deliver three 2019 Ford Police Interceptor Utility vehicles under the State of Illinois Joint Purchasing Contract No. 4018503, in an amount not to exceed $132,960.00, Account 201-50000-634860, Requisition 1501157
Body
Dear Sir:
Authorization is requested to issue a purchase order to Morrow Brothers Ford Inc. to furnish and deliver three 2019 Ford Police Interceptor Utility vehicles under the State of Illinois Joint Purchasing Contract No. 4018503. The District has the ability to participate in State of Illinois Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
The State currently has a competitively bid contract with Morrow Brothers Ford Inc., for the purchase of 2019 Ford Police Interceptor Utility vehicles with gasoline engines. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on March 15, 2018, and expires on March 14, 2019.
The planned vehicle replacements that have met the replacement criteria of 100,000 miles, or have exceptionally high lifetime-to-date maintenance costs or 10 years are listed below:
Unit Year Make Model Dept Sect Odometer Months in Service
4410 2014 Ford Explorer GA 085 147,022 49
4414 2014 Ford Explorer GA 085 112,060 49
4504 2015 Ford Explorer GA 085 137,102 40
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the State’s contract will expedite the ordering and delivery of vehicles, and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Morrow Brothers Ford Inc. in an amount not to exceed $132,960.00.
Funds are available in Account 201-50000-634860.
Requested, Eileen M. McElligott, Administrative Services Officer, JRM:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018