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File #: 18-0836    Version: 1
Type: Agenda Item Status: Adopted
File created: 8/22/2018 In control: Procurement Committee
On agenda: 9/6/2018 Final action: 9/6/2018
Title: Issue purchase order to Morrow Brothers Ford Inc., to Furnish and Deliver three 2019 Ford Police Interceptor Utility vehicles under the State of Illinois Joint Purchasing Contract No. 4018503, in an amount not to exceed $132,960.00, Account 201-50000-634860, Requisition 1501157

TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018

 

COMMITTEE ON PROCUREMENT

 

Mr. John P. Murray, Acting Executive Director

 

Title

Issue purchase order to Morrow Brothers Ford Inc., to Furnish and Deliver three 2019 Ford Police Interceptor Utility vehicles under the State of Illinois Joint Purchasing Contract No. 4018503, in an amount not to exceed $132,960.00, Account 201-50000-634860, Requisition 1501157

Body

 

Dear Sir:

 

Authorization is requested to issue a purchase order to Morrow Brothers Ford Inc. to furnish and deliver three 2019 Ford Police Interceptor Utility vehicles under the State of Illinois Joint Purchasing Contract No. 4018503. The District has the ability to participate in State of Illinois Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.

 

The State currently has a competitively bid contract with Morrow Brothers Ford Inc., for the purchase of   2019 Ford Police Interceptor Utility vehicles with gasoline engines. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on March 15, 2018, and expires on March 14, 2019.

 

The planned vehicle replacements that have met the replacement criteria of 100,000 miles, or have exceptionally high lifetime-to-date maintenance costs or 10 years are listed below:

 

Unit                     Year                     Make                     Model                     Dept                     Sect                     Odometer                     Months in Service

4410                     2014                     Ford                     Explorer                     GA                     085                     147,022                     49

4414                     2014                     Ford                     Explorer                     GA                     085                     112,060                     49

4504                     2015                     Ford                     Explorer                     GA                     085                     137,102                     40

 

The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.

 

The Procurement and Materials Management Department believes that participating in the State’s contract will expedite the ordering and delivery of vehicles, and reduce administrative costs.

 

In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Morrow Brothers Ford Inc. in an amount not to exceed $132,960.00.

 

Funds are available in Account 201-50000-634860.

 

Requested, Eileen M. McElligott, Administrative Services Officer, JRM:LSA

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018