TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 18-634-11, Inspections and Repairs to Cathodic Protection Systems, to Piping and Corrosion Specialties, Inc., in an amount not to exceed $369,969.00, Accounts 101-67000, 68000, 69000-612600, Requisitions 1480773, 1480774, and 1480775
Body
Dear Sir:
On May 17, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-634-11, Inspections and Repairs to Cathodic Protection Systems.
In response to a public advertisement of June 20, 2018, a bid opening was held on July 17, 2018. The bid tabulation for this contract is:
PIPING AND CORROSION SPECIALISTS, INC. $369,969.00
CATHODIC PROTECTION MANAGEMENT, INC. *$389,335.00
CORRPRO COMPANIES, INC. $391,644.00
*corrected total
Six hundred five (605) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
Piping and Corrosion Specialists, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $400,000.00, placing the bid of $369,969.00 approximately 7.5 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract due to the specialized nature of the services involved.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract due to the specialized nature and scope of the work.
The contract will employ approximately three (3) people for the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-634-11, to Piping and Corrosion Specialties, Inc., in an amount not to exceed $369,969.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work shall commence upon approval of the Contractor’s Bond and shall terminate forty-two (42) months thereafter.
Funds for the 2018 expenditures, in the amount of $47,000.00, are available in Accounts 101-67000, 68000, 69000-612600. The estimated expenditures for 2019 are $140,000.00, for 2020 are $122,000.00, and for 2021 are $60,969.00. Funds for the 2019, 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018