TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 18-056-11, Furnish and Deliver Hardware to Various Locations for a One (1) Year Period, Groups B and C to Liberty Fastener Company, in an amount not to exceed $33,755.33, Account 101-20000-623110.
Body
Dear Sir:
On June 21, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-056-11 furnish and deliver hardware to various locations for a one (1) year period, beginning approximately October 1, 2018 and ending September 30, 2019.
In response to a public advertisement of July 11, 2018, a bid opening was held on July 31, 2018. The bid tabulation for this contract is:
GROUP A: HARDWARE (MISCELLANEOUS)
LIBERTY FASTENER COMPANY *$26,825.58
*corrected total
GROUP B: HARDWARE (ZINC & BRASS)
LIBERTY FASTENER COMPANY *$16,869.18
*corrected total
GROUP C: HARDWARE (STAINLESS)
LIBERTY FASTENER COMPANY $16,886.15
GROUP D: ADHESIVE (LOCTITE)
LIBERTY FASTENER COMPANY $7,356.00
Eight hundred and fifty seven (857) companies were notified of the contract being advertised and twenty eight (28) companies requested specifications.
Liberty Fastener Company, provided the low bid for Group A of this contract. However, the bid of $26,825.58 is approximately 41.2 percent above the estimate of $19,000.00 and is considered too high for award. Therefore, this bid is rejected in the public’s best interest and will be re-bid at a future date. The Director of Procurement and Materials Management has notified Liberty Fastener Company of this action.
Liberty Fastener Company, the lowest responsible bidder for Groups B and C is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups B and C of this contract was $37,000.00, placing their bid of $33,755.33 approximately 8.8 percent below the estimate.
Liberty Fastener Company provided the low bid for Group D of this contract. However, the bid of $7,356.00 is approximately 145 percent above the estimate of $3,000.00 and is considered too high for award. Therefore, this bid is rejected in the public’s best interest and the items in this group will be purchased on the open market. The Director of Procurement and Materials Management has notified Liberty Fastener Company of this action.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-056-11, Groups B and C to Liberty Fastener Company, in an amount not to exceed $33,755.33.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623110.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018
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