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File #: 18-0844    Version: 1
Type: Report Status: Deleted
File created: 8/22/2018 In control: Procurement Committee
On agenda: 9/6/2018 Final action: 9/6/2018
Title: Report on rejection of bids for Contract 11-240-3P, Organic Waste Receiving Facility and Digester Gas Flare System Upgrade, Calumet Water Reclamation Plant, estimated cost $10,500,000.00

TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018

 

COMMITTEE ON PROCUREMENT

 

Mr. John P. Murray, Acting Executive Director

 

Title

Report on rejection of bids for Contract 11-240-3P, Organic Waste Receiving Facility and Digester Gas Flare System Upgrade, Calumet Water Reclamation Plant, estimated cost $10,500,000.00

Body

 

Dear Sir:

 

On November 17, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 11-240-3P, Organic Waste Receiving Facility and Digester Gas Flare System Upgrade, Calumet Water Reclamation Plant.

 

In response to a public advertisement of December 14, 2016, a bid opening was held on February 14, 2017.  The bid tabulation for this contract is:

 

                     IHC CONSTRUCTION COMPANIES, LLC                     $8,426,000.00

                     JOSEPH J. HENDERSON & SON INC.                     $8,792,000.00

                     F.H. PASCHEN, SN NIELSEN & ASSOCIATES LLC                     $9,164,000.00

                     PATH CONSTRUCTION COMPANY, INC.                     $9,443,750.00

                     

Eight hundred fifteen (815) companies were notified of this contract being advertised and ninety four (94) companies requested specifications.

 

The Engineering Department has informed the Department of Procurement and Materials Management that the facility is no longer required by the District. At this time, the District does not have a means of utilizing the additional digester gas that would be produced by use of this receiving facility.  Therefore, all proposals received are rejected in the public’s best interest.  The Director of Procurement and Materials Management has informed all bidders of this action.

 

The contract will not be re-advertised.  However, the digester gas flare system will be upgraded under a future project. 

 

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm

Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018