TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Report on rejection of proposals for 15-RFP-27, Liquid Organic Waste Supply Chain Manager at the Calumet Water Reclamation Plant
Body
Dear Sir:
On November 5, 2015, the report on advertisement for the request for proposal 15-RFP-27, Liquid Organic Waste Supply Chain Manager at the Calumet Water Reclamation Plant, was sent to the Board of Commissioners. It was anticipated that the organic waste supply chain manager will have commitments for identified sources of high strength waste and fats, oils and greases (FOG), demonstrate an ability to supply high strength waste and FOG, will be responsible for identifying new sources of high strength waste and FOG, securing agreements from these sources to discharge their wastes in the CWRP digesters, pre-screening the waste material to demonstrate compliance with the District requirements, ensuring deliveries are in compliance with applicable regulations, and maintaining records and providing periodic reports to the District.
On February 24, 2016, the request for proposal was advertised and responses were received on April 29, 2016.
Four hundred four (404) firms were notified of this request for proposal (RFP) and fifteen (15) firms requested proposal documents. The tabulation of proposers is as follows:
GREEN SEED ENERGY
ORGANIC SOLUTION MANAGEMENT LLC
District staff is currently re-evaluating digester gas utilization, therefore securing a liquid organic waste supply chain manager is premature and it is recommended to reject all proposals. The Director of Procurement and Materials Management concurs. Therefore, all proposals submitted are rejected in the public’s best interest. The Director of Procurement and Materials Management has informed all proposers of this action.
The RFP will not be re-advertised.
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm