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File #: 18-0852    Version: 1
Type: Agenda Item Status: Adopted
File created: 8/23/2018 In control: Procurement Committee
On agenda: 9/6/2018 Final action: 9/6/2018
Title: Authority to advertise Contract 19-105-11, Collection, Shipment, and Analysis of Water Samples from the Thornton Composite Reservoir and Monitoring Wells and the Analysis of Monitoring Well Samples from the McCook Reservoir Site, estimated cost $97,150.00, Account 101-16000-612490, Requisition 1497744

TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018

 

COMMITTEE ON PROCUREMENT

 

Mr. John P. Murray, Acting Executive Director

 

Title

Authority to advertise Contract 19-105-11, Collection, Shipment, and Analysis of Water Samples from the Thornton Composite Reservoir and Monitoring Wells and the Analysis of Monitoring Well Samples from the McCook Reservoir Site, estimated cost $97,150.00, Account 101-16000-612490, Requisition 1497744

Body

 

Dear Sir:

 

Contract documents and specifications have been prepared to advertise Contract 19-105-11 for the collection, shipment, and analysis of the Thornton Composite Reservoir and monitoring well samples and the analysis of monitoring well samples from the McCook Reservoir site. The contract term is approximately one year, beginning on January 1, 2019, and ending December 31, 2019.

 

The purpose of this contract is to provide sampling of the Thornton Composite Reservoir and seven surrounding groundwater monitoring wells, analysis of the samples, analysis of the samples of the McCook Reservoir site, and to generate the monitoring data for the permit required monitoring reports to be prepared by the Monitoring and Research Department’s Environmental Monitoring and Research Division. The contractual service is need-based. Pursuant to regulatory requirements, monitoring must be conducted whenever the reservoir is filled with stormwater and combined sewer flows.

 

The estimated cost for this contract is $97,150.00.

 

The bid deposit for this contract is $4,857.50.

 

The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.

 

The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.

 

The tentative schedule for this contract are now as follows:

 

Advertise                                          September 26, 2018

Bid Opening                                          October 16, 2018

Award                                                               November 15, 2018

Completion                                          December 31, 2019

 

Funds for the 2019 expenditure are being requested in Account 101-16000-612490 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.

 

In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-105-11.

 

Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:KB:HZ:GT:kq/cm

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018