TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 19-105-11, Collection, Shipment, and Analysis of Water Samples from the Thornton Composite Reservoir and Monitoring Wells and the Analysis of Monitoring Well Samples from the McCook Reservoir Site, estimated cost $97,150.00, Account 101-16000-612490, Requisition 1497744
Body
Dear Sir:
Contract documents and specifications have been prepared to advertise Contract 19-105-11 for the collection, shipment, and analysis of the Thornton Composite Reservoir and monitoring well samples and the analysis of monitoring well samples from the McCook Reservoir site. The contract term is approximately one year, beginning on January 1, 2019, and ending December 31, 2019.
The purpose of this contract is to provide sampling of the Thornton Composite Reservoir and seven surrounding groundwater monitoring wells, analysis of the samples, analysis of the samples of the McCook Reservoir site, and to generate the monitoring data for the permit required monitoring reports to be prepared by the Monitoring and Research Department’s Environmental Monitoring and Research Division. The contractual service is need-based. Pursuant to regulatory requirements, monitoring must be conducted whenever the reservoir is filled with stormwater and combined sewer flows.
The estimated cost for this contract is $97,150.00.
The bid deposit for this contract is $4,857.50.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract are now as follows:
Advertise September 26, 2018
Bid Opening October 16, 2018
Award November 15, 2018
Completion December 31, 2019
Funds for the 2019 expenditure are being requested in Account 101-16000-612490 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-105-11.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:KB:HZ:GT:kq/cm
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018