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File #: 18-0854    Version: 1
Type: Agenda Item Status: Adopted
File created: 8/23/2018 In control: Procurement Committee
On agenda: 9/6/2018 Final action: 9/6/2018
Title: Authority to advertise Contract 18-913-21, Railroad Track Improvements in the Stickney Service Area, Estimated cost $1,565,000.00, Account 201-50000-645690, Requisition 1481919

TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018

 

COMMITTEE ON PROCUREMENT

 

Mr. John P. Murray, Acting Executive Director

 

Title

Authority to advertise Contract 18-913-21, Railroad Track Improvements in the Stickney Service Area, Estimated cost $1,565,000.00, Account 201-50000-645690, Requisition 1481919

Body

 

Dear Sir:

 

Contract documents and specifications have been prepared for Contract 18-913-21, Railroad Track Improvements in the Stickney Service Area, at the request of the Maintenance and Operations Department.

 

The purpose of this contract is to replace four railroad grade crossings, remove one crossing, provide for track drainage improvements at 11 locations, and rehabilitate dilapidated retaining walls at 6 locations. The railroad grade crossings have developed large gaps between the rails and adjacent roadway, which have caused undesirable impact forces on the rail, ties, and ballast. There are numerous locations along the track system where poor track drainage causes fouling of track ballast with dirt and sediments. In addition, the retaining walls that abut the ends of the tunnel walls are in various stages of disrepair and are allowing the previously retained material to gradually migrate to the track bed and interfere with the wheel flanges of the locomotives and dump cars. Improvements to the railroad track are necessary to maintain track gauge, prevent derailments, restore track integrity and safety.

 

The estimated cost of this contract is $1,565,000.00. The estimated 2018, 2019 and 2020 expenditures are $75,000.00, $825,000.00 and $665,000.00, respectively.

 

The bid deposit for this contract is $78,300.00.

 

The Multi-Project Labor Agreement (MPLA) will be included in this contract.

 

The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Construction Services” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and Small Business Enterprises (SBE) utilization goals. The MBE, WBE and SBE utilization goals for this contract are: 20% MBE, 10% WBE and 10% SBE.

 

The tentative schedule for this contract is as follows:

Advertise                                          September 19, 2018

Bid Opening                                          October 16, 2018

Award                                                               November 15, 2018

Completion                                          June 30, 2020

 

Funds for the current year are available in Account 201-50000-645690. Funds for the subsequent years, 2019 and 2020, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.

 

In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-913-21.

 

Requested, Thomas Conway, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR:DR

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management     

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018