TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease Contract 16-611-11, Repair and Alterations to Various Water Reclamation Facilities in the Stickney Service Area and Other Installations, to Anchor Mechanical, Inc., in an amount of $72,158.63 from an amount of $12,600,336.59 to an amount not to exceed $12,528,177.96, Accounts 101-67000/68000/69000-612600/612650, Purchase Orders 5001552, 5001553 and 5001554
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Dear Sir:
On April 7, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-611-11, Repair and Alterations to Various Water Reclamation Facilities in the Stickney Service Area and Other Installations, to Anchor Mechanical, Inc., in an amount not to exceed $12,620,231.55. The contract expired on April 19, 2018.
As of June 8, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $19,894.96 from the original amount awarded of $12,620,231.55. The current contract value is $12,600,336.59. The prior approved change orders reflect a less than 1% decrease to the original contract value.
A decrease in contract value is being requested for 2018 because the need for repairs and alterations District-wide was less than anticipated, and to close the contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 16-611-11, in an amount of $72,158.63 (less than 1% of the current contract value) from an amount of $12,600,336.59 to an amount not to exceed $12,528,177.96.
Funds will be restored to Accounts 101-67000/68000/69000-612600/612650.
Requested, Thomas M. Conway, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018
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