TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 18-487-11, Provide Web Hosting and Support of Oracle Primavera Software, estimated cost $25,000.00, Account 101-27000-612820, Requisition 1499753
Body
Dear Sir:
Contract documents and specifications have been prepared to Provide Web Hosting and Support of Oracle Primavera Software. This contract begins December 28, 2018 and expires December 27, 2019.
The purpose of this contract is to provide web hosting services for the Oracle Primavera application. The District uses Oracle Primavera, a critical path method (CPM) scheduling system, to manage all capital construction projects. The scheduling system provides a collaborative environment to both District personnel and contractors working with the District.
The estimated cost for this contract is $25,000.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise September 26, 2018
Bid Opening October 9, 2018
Award November 1, 2018
Completion December 27, 2019
Funds are available in Account 101-27000-612820.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-487-11.
Requested, John Sudduth, Director of Information Technology, JS:SK:BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018