TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 17-080-3E, Switchgear and Motor Control Center Replacement, O’Brien Water Reclamation Plant, to Broadway Electric, Inc., in an amount not to exceed $3,577,000.00, plus a five (5) percent allowance for change orders in an amount of $178,850.00, for a total amount not to exceed $3,755.850.00, Account 401-50000-645650, Requisition 1489083
Body
Dear Sir:
On March 15, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 17-080-3E, Switchgear and Motor Control Center Replacement, O’Brien Water Reclamation Plant.
In response to a public advertisement of April 18, 2018, a bid opening was held on June 5, 2018. The bid tabulation for this contract is:
BROADWAY ELECTRIC, INC. $3,577,000.00
LEDYDEN ELECTRIC, INC. $3,888,535.00
ALDRIDGE ELECTRIC, INC. $3,965,000.00
Nine hundred thirteen (913) companies were notified of this contract being advertised and forty-six (46) companies requested specifications.
Broadway Electric, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost range for this contract is $2,463,000.00 to $2,970,000.00, placing their bid of $3,577,000.00 above the estimated cost range. The bid submitted by Broadway Electric, Inc., is approximately 20.4 percent above the higher end of the estimated cost range. After reviewing several bids which exceeded the higher end of the estimated cost range, the engineer found the following discrepancies; electrical equipment costs were higher than expected, copper and steel prices increased 30% and 10% respectively, and labor hours were increased to account for multiple, plant wide, round the clock outages.
Broadway Electric, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 13 percent MBE, 7 percent WBE and bidder offers MBE credits to satisfy SBE participation.
Broadway Electric, Inc., has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: bricklayers, carpenters, cement masons, electricians, insulators, iron workers, laborers, painters, plumbers, and roofers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately twenty-five (25) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-080-3E to Broadway Electric, Inc., in an amount not to exceed $3,577,000.00, plus a five (5) percent allowance for change orders in an amount of $178,850.00, for a total amount not to exceed $3,755.850.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence upon approval of the Contractor’s Bond and all work will be completed within 730 calendar days.
Funds are available in Account 401-50000-645650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018
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