TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON STORMWATER MANAGEMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Midlothian for the construction, operation and maintenance of a permeable pavement parking lot (18-IGA-12),in an amount not to exceed $84,029.00, Account 501-50000-612400, Requisition 1499357
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Midlothian (Village) for the construction, operation and maintenance of permeable pavement parking lot in an amount not to exceed $84,029.00.
On November 2, 2017, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including the Village of Midlothian. The Village proposes to construct a permeable pavement parking lot near 147th Street and Keystone Avenue. The project is expected to reduce local flooding in the area, and provide educational opportunities for local property owners on the benefits of GI. The project will provide an estimated 20,752 gallons of stormwater storage for which the District will seek credit under the Green Infrastructure requirements of the District’s Consent Decree, subject to approval by the United States Environmental Protection Agency.
The District and the Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $84,029.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2018, and be completed in 2019. The Village has contributed to engineering and other design-related costs, and will also contribute towards the total construction cost of $161,172.50 for this project. The IGA will require the Village to advertise and award the construction contract in conformance with the District’s Purchasing Act, assume responsibility for design, construction, maintenance and operation of the project, and be solely responsible for any change orders to the project. The IGA will also contain provisions which allow the District oversight of the project’s design and construction, and maintenance. Due to the amount requested in the IGA, the Village is exempt from the District’s Affirmative Action Requirements.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to the Village in an amount not to exceed $84,029.00 for the construction, operation and maintenance of a permeable pavement parking lot. It is further requested that the Chairman of the Committee on Finance, Acting Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality. Note that the Village’s Board of Trustees has already reviewed and approved the agreement.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK:JJY
Recommended, John P. Murray, Acting Executive Director
Respectfully Submitted, Debra Shore, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018