TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON STORMWATER MANAGEMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to enter into an Intergovernmental Agreement with and make payment to the Board of Trustees of the University of Illinois for the construction, operation and maintenance of green infrastructure as part of the Arthington Mall and Parking Lot B2 project in Chicago, Illinois (18-IGA-18), in an amount not to exceed $242,000.00, Account 501-50000-612400, Requisition 1500866
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Board of Trustees of the University of Illinois (University) for the construction, operation and maintenance of green infrastructure as part of the Arthington Mall and Parking Lot B2 Project, in an amount not to exceed $242,000.00.
On November 2, 2017, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with Green Infrastructure (GI) projects, including the Board of Trustees of the University of Illinois. The University proposes the construction of porous pavers, rain gardens, and native landscaping at Arthington Mall and Parking Lot B2, located at the University of Illinois at Chicago campus. The Arthington Mall and Parking Lot B2 are located in the west campus area, bounded by West Polk Street, South Damen Avenue, West Taylor Street, and South Wolcott Avenue. The project is expected to reduce local flooding in the area, and provide educational opportunities for students and visitors on the benefits of GI. The project will provide an estimated 188,709 gallons of stormwater storage for which the District will seek credit under the Green Infrastructure requirements of the District’s Consent Decree, subject to approval by the United States Environmental Protection Agency.
The District and the University have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $242,000.00. Partial payments to the University will be made at predefined intervals during construction, which is anticipated to begin in 2018 and be completed in 2019. The University has contributed to engineering and other design-related costs, and will also contribute towards the total construction cost of $544,000.00 for this project. The IGA will require the University to advertise and award the construction contract in conformance with the District’s Purchasing Act, Multi-Project Labor Agreement and Affirmative Action Requirements, assume responsibility for design, construction, maintenance and operation of the project, and be solely responsible for any change orders to the project. The IGA will also contain provisions which allow the District oversight of the project’s design, construction and maintenance.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to the University in an amount not to exceed $242,000.00 for the construction, operation and maintenance of the project. It is further requested that the Chairman of the Committee on Finance, Acting Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JK:JJY
Recommended, John P. Murray, Acting Executive Director
Respectfully Submitted, Debra Shore, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018