TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 14-252-5F, Flood Control Project at Natalie Creek in Midlothian and Oak Forest, Illinois, to IHC Construction Companies, L.L.C., in an amount not to exceed $7,629,000.00, plus a five (5) percent allowance for change orders in an amount of $381,450.00, for a total amount not to exceed $8,010,450.00, Account 501-50000-645620, Requisition 1490255
Body
Dear Sir:
On April 5, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 14-252-5F, Flood Control Project at Natalie Creek in Midlothian and Oak Forest, Illinois.
In response to a public advertisement of May 9, 2018, a bid opening was held on July 31, 2018. The bid tabulation for this contract is:
IHC CONSTRUCTION COMPANIES, L.L.C. $7,629,000.00
INDUSTRIA, INC. $7,795,000.00
RAUSCH INFRASTRUCTURE LLC $8,164,590.00
SCHWARTZ EXCAVATING INC. $10,733,519.00
Five hundred twenty-five (525) companies were notified of this contract being advertised and seventy-five (75) companies requested specifications.
IHC Construction Companies, L.L.C., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost range for this contract is $7,190,938.55 and $8,704,820.35, placing their bid of $7,629,000.00 within the estimated cost range.
IHC Construction Companies, L.L.C., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 10 percent WBE and bidder offers MBE credits to satisfy SBE participation.
IHC Construction Companies, L.L.C., has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: carpenters, cement masons, laborers, laborer foreman, operating engineers, iron workers, iron worker foreman, pile drivers, pile driver foreman, pipefitters, plumbers, steel erectors, steel erector foreman, truck drivers, and skilled workers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately seventy-six (76) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-252-5F, to IHC Construction Companies, L.L.C., in an amount not to exceed $7,629,000.00, plus a five (5) percent allowance for change orders in an amount of $381,450.00, for a total amount not to exceed $8,010,450.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence upon approval of the Contractor’s Bond and all work will be completed within 730 calendar days.
Funds for the 2018 expenditure, in the amount of $3,150,000.00, are available in Account 501-50000-645620. The estimated expenditure for 2019 is $4,860,450.00. Funds for the 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018
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