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File #: 18-0872    Version: 1
Type: Agenda Item Status: Adopted
File created: 8/24/2018 In control: Procurement Committee
On agenda: 9/6/2018 Final action: 9/6/2018
Title: Authority to award Contract 18-704-21, Reconditioning of Pump Motors No. 1 and No. 2 at the Kirie Water Reclamation Plant, to KW Services, LLC, in an amount not to exceed $279,500.00, Account 201-50000-645600, Requisition 1491757

TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018

 

COMMITTEE ON PROCUREMENT

 

Mr. John P. Murray, Acting Executive Director

 

Title

Authority to award Contract 18-704-21, Reconditioning of Pump Motors No. 1 and No. 2 at the Kirie Water Reclamation Plant, to KW Services, LLC, in an amount not to exceed $279,500.00, Account 201-50000-645600, Requisition 1491757

Body

 

Dear Sir:

 

On June 21, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-704-21, Reconditioning of Pump Motors No. 1 and No. 2 at the Kirie Water Reclamation Plant. 

 

In response to a public advertisement of July 25, 2018, a bid opening was held on August 14, 2018. 

The bid tabulation for this contract is:

 

KW SERVICES, LLC                     $279,500.00

OMNIDRIVE HOLDINGS LLC                     $388,497.00

 

Six hundred ninety-four (694) companies were notified of this contract being advertised and twenty (20) companies requested specifications.

 

KW Services, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $350,000.00, placing their bid of $279,500.00 approximately 20.1 percent below the estimate.

 

The Multi-Project Labor Agreement (MPLA) was not included in this contract because these specialized services are performed by highly-skilled technicians and trades specially trained and required to perform the work. Most of the work will be performed offsite at the Contractor’s repair facility. Any work onsite will be done by District trades.

 

The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because of the limited availability of MBE/WBE participants and the specialization of the project.

 

The contract will require approximately ten (10) people for the services.

 

In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-704-21, to KW Services, LLC, in an amount not to exceed $279,500.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.

 

The work under this contract shall begin upon approval of the Contractor’s Bond and terminate 240 calendar days thereafter.

 

Funds for the 2018 expenditure, in the amount of $79,500.00, are available in Account 201-50000-645600.  The estimated expenditures for 2019 are $200,000.00.  Funds for the 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.

 

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm

Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018