TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order for Contract 18-632-11, Furnishing and Delivering Sodium Hypochlorite, to Rowell Chemical Corporation, in an amount not to exceed $1,807,732.00, Accounts 101-67000, 68000, 69000-623560, Requisitions 1488628, 1488630, 1488781, 1489285, 1489059 and 1491298
Body
Dear Sir:
On June 7, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-632-11, Furnishing and Delivering Sodium Hypochlorite.
In response to a public advertisement of August 1, 2018, a bid opening was held on August 21, 2018. The bid tabulation for this contract is:
ROWELL CHEMICAL CORPORATION *$1,807,732.00
OLIN CORPORATION D/B/A
OLIN SHLOR ALKAILI PRODUCTS & VINYLS $1,996,844.90
ALEXANDER CHEMICAL CORPORATION,
A CARUS COMPANY $2,144,476.36
*corrected total
Three hundred forty-two (342) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
Rowell Chemical Corporation, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $1,660,750.00, placing the total bid of $1,807,732.00 approximately 8.9 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
The bid deposit, in the amount of $33,200.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 18-632-11 to Rowell Chemical Corporation, in an amount not to exceed $1,807,732.00.
The contract term shall commence five days after the date of the purchase order is mailed and terminate thirteen months thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2018 expenditure, in the amount of $347,475.54, are available in Accounts 101-67000, 38000, 69000-623560. The estimated expenditures for 2019 are $1,460,256.46. The expenditures for 2019 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018