TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order for Contract 18-702-11, Furnishing Data Transmission Services for Cellular Communications, to Connor-Winfield Corp., in an amount not to exceed $18,000.00, 101-69000-612210, Requisition 1477212
Body
Dear Sir:
On April 5, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 18-702-11, Furnishing Data Transmission Services for Cellular Communications.
In response to a public advertisement of June 20, 2018, a bid opening was held on July 10, 2018. The bid tabulation for this contract is:
CONNOR-WINFIELD CORP $18,000.00
Thirty-three (33) companies were notified of this contract being advertised and seven (7) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the service requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Connor-Winfield Corp., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $19,500.00, placing their bid of $18,000.00 approximately 7.7 percent below the estimate.
The contract shall commence five calendar days after the mailing date of the purchase order and terminate December 31, 2018 or upon expiration of the existing data service, whichever occurs later.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The bid deposit, in the amount of $1,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 18-702-11 to Connor-Winfield Corp., in an amount not to exceed $18,000.00.
Funds are available in Account 101-69000-612210.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018