TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 10-883-BF, Flood Control Project at Arrowhead Lake in Palos Heights, IL, to IHC Construction Companies, L.L.C., in an amount not to exceed $1,615,000.00, plus a five (5) percent allowance for change orders in an amount of $80,750.00, for a total amount not to exceed $1,695,750.00, Account 501-50000-645620, Requisition 1489057
Body
Dear Sir:
On May 17, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids 10-883-BF, Flood Control Project at Arrowhead Lake in Palos Heights, IL.
In response to a public advertisement of June 6, 2018, a bid opening was held on July 17, 2018. The bid tabulation for this contract is:
IHC CONSTRUCTION COMPANIES, L.L.C. $1,615,000.00
INDUSTRIA, INC. $1,697,600.00
One thousand seven hundred thirty-seven (1737) companies were notified of this contract being advertised and fifty-six (56) companies requested specifications.
IHC Construction Companies, L.L.C., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost range for this contract is $1,489,491.70 to $1,803,068.90, placing their bid of $1,615,000.00 within the estimated cost range.
IHC Construction Companies, L.L.C., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 13.5 percent WBE and bidder offers MBE credits to satisfy SBE participation.
IHC Construction Companies, L.L.C., has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: carpenters, cement masons, laborers, and operating engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately sixteen (16) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-883-BF, to IHC Construction Companies, L.L.C., in an amount not to exceed $1,615,000.00, plus a five (5) percent allowance for change orders in an amount of $80,750.00, for a total amount not to exceed $1,695,750.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence upon approval of the Contractor’s Bond and all work will be completed within 1,095 calendar days.
Funds for the 2018 expenditure, in the amount of $1,000,000.00, are available in Account 501-50000-645620. The estimated expenditure for 2019 is $575,000.00, for 2020 is $20,000.00, and for 2021 is $20,000.00. Funds for the 2019, 2020, and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018
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