TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON STORMWATER MANAGEMENT
Mr. John P. Murray, Acting Executive Director
Title
Authorization for additional payment to Illinois Bell Telephone Company d/b/a AT&T Illinois for a utility relocation fee for Contract 14-263-3F, Melvina Ditch Reservoir Improvements in the City of Burbank, in an amount not to exceed $31,129.83, Account 501-50000-612490
Body
Dear Sir:
On May 3, 2018, the Board of Commissioners authorized payment to Illinois Bell Telephone Company d/b/a AT&T Illinois (AT&T) for a utility relocation fee for Contract 14-263-3F Melvina Ditch Reservoir Improvements in the City of Burbank, in an amount not to exceed $347,405.96.
The amount authorized was based on AT&T’s estimate for relocation of their communication lines to accommodate the District’s planned pump station outlet structure improvements in connection with the captioned project, which included work to be performed by AT&T workforce as well as that by outside contractors who bid on a portion of the underground work that AT&T does not self-perform. The low bid for the work being contracted by AT&T was $31,129.93 higher than their estimate. Accordingly, AT&T requires payment of this additional amount and execution of their updated invoice documentation by the District prior to performing the utility relocation work.
It is hereby recommended that the Board of Commissioners authorize the additional payment for utility relocation, by direct voucher, to AT&T for Contract 14-263-3F, in an amount not to exceed $31,129.83. Funds are available in 501-50000-612490.
It is further requested that the Acting Executive Director recommend to the Board of Commissioners that the Chairman of the Committee on Finance and Clerk be authorized and directed to execute any necessary documents in connection with this request on behalf of the District after it is approved by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Requested, Catherine A. O’Connor, Director of Engineer, WSS:JK
Recommended, John P. Murray, Acting Executive Director
Respectfully Submitted, Debra Shore, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018