TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 6, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 18-416-11, Operating Engineering Services to the Main Office Building Complex for a Thirty-Six (36) Month Period, to Anchor Mechanical, Inc., in an amount not to exceed $3,939,599.95, Accounts 101-15000-612370, 612390, Requisition 1497734
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Dear Sir:
On July 12, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 18-416-11, Providing Operating Engineering Services to the Main Office Building Complex for a Thirty-Six (36) Month Period.
In response to a public advertisement of July 25, 2018, a bid opening was held on August 14, 2018. The bid tabulation for this contract is:
ANCHOR MECHANICAL, INC. $3,939,599.95
Six hundred forty-four (644) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: cannot provide services. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Anchor Mechanical, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $3,752,000.00, placing the bid of $3,939,599.95, approximately 4.9 percent above the estimate.
The goals for this contract are 2% Minority Business Enterprise (MBE) and/or Women Business Enterprise (WBE) and 2% Small Business Enterprise (SBE).
Anchor Mechanical, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 2 percent MBE and 2 percent SBE.
Anchor Mechanical, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: plumbers, operating engineers, pipefitters, boilermakers, sheet metal workers, electrical workers, painters and insulators. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately four (4) full-time people for the services. Part-time supplemental labor will be used as needed during the contract period.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-416-11 to Anchor Mechanical, Inc., in an amount not to exceed $3,939,599.95, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract shall commence upon approval of the Contractor’s Bond and shall be completed thirty-six (36) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2018 expenditure, in the amount of $322,063.67, are available in Accounts 101-15000- 612370, 612390. The estimated expenditures for 2019 are $1,312,433.32, for 2020 are $1,314,733.32, and for 2021 are $990,369.64. Funds for the 2019, 2020 and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 6, 2018
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