To watch the live meeting proceedings, please refresh this page at the scheduled meeting time, a link labeled "In Progress" will appear under the Video column

Share to Facebook Share to Twitter Bookmark and Share
File #: 18-0921    Version: 1
Type: Agenda Item Status: Adopted
File created: 8/30/2018 In control: Procurement Committee
On agenda: 9/20/2018 Final action: 9/20/2018
Title: Authority to decrease purchase order for Contract 16-105-12 (Re-Bid), Furnish and Deliver Boat Maintenance, Repairs, Parts and Secured Dockage, to Marine Services Corporation in an amount of $1,600.00, from an amount of $53,104.48, to an amount not to exceed $51,504.48, Accounts 101-16000-612330, 612790 and 623990, Purchase Order 3087864
Attachments: 1. 09-20-18 Attachment CO Log- Marine Services.pdf

TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 20, 2018

 

COMMITTEE ON PROCUREMENT

 

Mr. John P. Murray, Acting Executive Director

 

Title

Authority to decrease purchase order for Contract 16-105-12 (Re-Bid), Furnish and Deliver Boat Maintenance, Repairs, Parts and Secured Dockage, to Marine Services Corporation in an amount of $1,600.00, from an amount of $53,104.48, to an amount not to exceed $51,504.48, Accounts 101-16000-612330, 612790 and 623990, Purchase Order 3087864

Body

 

Dear Sir:

 

On December 17, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 16-105-12 (Re-Bid), Furnish and Deliver Boat Maintenance Repairs, Parts and Secured Dockage, to Marine Services Corporation, in an amount not to exceed $103,950.00.  The contract expired on December 31, 2017, and was extended through May 31, 2018.

 

As of May 31, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $50,845.52, from the original amount awarded of $103,950.00. The current contract value is $53,104.48. The prior approved change orders reflect a 48.9% decrease to the original contract value.

 

The reason for the change order is due to the expiration of the purchase order.

 

This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 16-105-12 (Re-Bid) in an amount of $1,600.00 (3% of the current contract value), from an amount of $53,104.48, to an amount not to exceed $51,504.48.

 

Funds will be restored to Accounts 101-16000-612330, 612790 and 623990.

 

Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:KB:HZ:JV:kq  Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 20, 2018

 

Attachment