TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 20, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease Contract 18-800-01 for Emergency Repairs to SEPA Station No. 4 in the Village of Worth, IL to Paramount Electrical Supply in an amount of $35,588.28 from an amount of $100,000.00 to an amount not to exceed $64,411.72, Account 101-68000-623070, Purchase Order 3100091
Body
Dear Sir:
On May 29, 2018, Calumet trades determined that there was possible water infiltration in the electrical conduits and a short in the electrical feeds at SEPA Station No. 4 in Worth, Illinois. Upon further investigation, it was found to be necessary to replace the electrical feeds to the station, including 10,000 feet of 500 MCM electrical cable, connectors and miscellaneous materials for the electrical system. Calumet trades would perform the work.
On June 21, 2018, in accordance with Section 11.5 of the Purchasing Act, the Board of Commissioners declared an operational emergency affecting public health and safety and awarded Contract 18-800-01 for Emergency Repairs to SEPA Station No. 4 in the Village of Worth, IL to Paramount Electrical Supply in an amount not to exceed $100,000.00.
Final completion of all work replacing the feeds occurred on July 24, 2018. The final cost of the material purchased under the emergency contract was $64,411.72.
There have been no prior change orders to this contract.
A decrease in contract value is being requested because all necessary materials for the required work have been received and all work has been completed.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 18-800-01, in an amount of $35,588.28 (35.6% of the current contract value) from an amount of $100,000.00 to an amount not to exceed $64,411.72.
Funds will be restored to Account 101-68000-623070.
Requested, Sergio E. Serafino, Acting Director of Maintenance and Operations, BAP:SO’C
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 20, 2018
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