TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 20, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase Contract 15-632-11, Furnishing and Delivering Sodium Hypochlorite, to K.A. Steel Chemicals, Inc., in an amount of $29,827.10, from an amount of $3,304,015.80 to an amount not to exceed $3,333,842.90, Accounts 101-67000/68000/69000-623560, Purchase Order 3086301
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Dear Sir:
On July 9, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 15-632-11, Furnishing and Delivering Sodium Hypochlorite, to K.A. Steel Chemicals, Inc., in an amount not to exceed $8,424,124.00. The Contract will expire on October 27, 2018.
As of September 7, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $5,120,108.20 from the original amount awarded of $8,424,124.00. The current contract value is $3,304,015.80. The prior approved change orders reflect a 60.8% decrease to the original contract value.
An increase in contract value is being requested because the estimated expenditure for 2018 is greater than the original amount budgeted for 2018. The increase is recommended to provide adequate funding for the remainder of the existing term of the Contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 15-632-11 in an amount of $29,827.10 (approximately 1.0% of the current Contract value) from an amount of $3,304,015.80 to an amount not to exceed $3,333,842.90.
Funds are available in Accounts 101-67000-623560.
Requested, Sergio E. Serafino, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 20, 2018
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