TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 20, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order for Contract 18-117-11, Furnish, Deliver and Install an Automated Biochemical Oxygen Demand System, to Fisher Scientific Company L.L.C., in an amount not to exceed $39,520.74, Account 101-16000-634970, Requisition 1496100
Body
Dear Sir:
On August 2, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 18-117-11, Furnish, Deliver and Install an Automated Biochemical Oxygen Demand System.
In response to a public advertisement of August 15, 2018, a bid opening was held on August 28, 2018. The bid tabulation for this contract is:
FISHER SCIENTIFIC COMPANY L.L.C. $39.520.74
Six hundred forty (640) companies were notified of this contract being advertised and fifteen (15) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: could not meet the specifications of the contract and could not provide the equipment. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Fisher Scientific Company, L.L.C., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $39,500.00, placing their bid of $39,520.74 approximately equal to the estimate.
The contract will be completed by November 30, 2018.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 18-117-11, to Fisher Scientific Company L.L.C., in an amount not to exceed $39,520.74.
Funds are available in Account 101-16000-634970.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 20, 2018