TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 20, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order for Contract 18-804-21, Furnish and Deliver Uninterruptible Power Supplies to the Calumet Water Reclamation Plant, to J&S Power Solutions, Inc., in an amount not to exceed $69,388.00, Account 201-50000-634650, Requisition 1497103
Body
Dear Sir:
On July 12, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-804-21, Furnish and Deliver Uninterruptible Power Supplies to the Calumet Water Reclamation Plant.
In response to a public advertisement on August 1, 2018, a bid opening was held on August 21, 2018. The bid tabulation for this contract is:
J&S POWER SOLUTIONS, INC. $69,388.00
One thousand three hundred (1,300) companies were notified of this contract being advertised and twenty-seven (27) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not comply with the specifications of the contract. In addition, two vendors did not sign their proposals and were considered non-responsive. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
J&S Power Solutions, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $80,000.00, placing their bid of $69,388.00, approximately 13.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The bid deposit, in the amount of $4,000.00, will be retained in lieu of performance bonds, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract J&S Power Solutions, Inc., in an amount not to exceed $69,388.00.
The contractor shall furnish and deliver the equipment within 40 calendar days from the mailing date of the purchase order.
Funds are available in Account 201-50000-634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 20, 2018