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File #: 18-0983    Version: 1
Type: Agenda Item Status: Adopted
File created: 9/20/2018 In control: Procurement Committee
On agenda: 10/4/2018 Final action: 10/4/2018
Title: Authority to decrease Contract 18-699-11, Services of Heavy Equipment with Operators, to K.L.F. Enterprises, Inc., in an amount of $462,658.00 from an amount of $3,475,316.00 to an amount not to exceed $3,012,658.00, Account 101-66000-612520, Purchase Order 5001650

TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 4, 2018

 

COMMITTEE ON PROCUREMENT

 

Mr. John P. Murray, Acting Executive Director

 

Title

Authority to decrease Contract 18-699-11, Services of Heavy Equipment with Operators, to K.L.F. Enterprises, Inc., in an amount of $462,658.00 from an amount of $3,475,316.00 to an amount not to exceed $3,012,658.00, Account 101-66000-612520, Purchase Order 5001650

Body

 

Dear Sir:

 

On March 1, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-699-11, Services of Heavy Equipment with Operators, to K.L.F. Enterprises, Inc., in an amount not to exceed $3,475,316.00. The contract will expire on December 31, 2020.

 

There have been no prior change orders on the Contract.

 

A decrease in contract value is being requested due to lower than expected solids processing. Wet weather negatively affects the solids processing and utilization capabilities. Updated estimates account for weather probabilities and better reflect historical patterns for 2019, and is the cause for the decrease.

 

This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 18-699-11, in an amount of $462,658.00 (approximately 13.3% of the current contract value) from an amount of $3,475,316.00 to an amount not to exceed $3,012,658.00.

 

Funds will be restored to Account 101-66000-612520.

 

Requested, Sergio E. Serafino, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management,

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 4, 2018