TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 4, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 18-029-11, Furnish and Deliver Safety Equipment and Welding Apparel to Various Locations for a One (1) Year Period, Group A to Cicero Mfg. & Supply Co., Inc., in an amount not to exceed $91,088.67, Group B to T & N Chicago, Inc., in an amount not to exceed $4,259.06, and Group C to Stauffer Manufacturing Company, in an amount not to exceed $4,002.21. Accounts 101-20000-623680, 623700, 623780.
Body
Dear Sir:
On July 12, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-029-11 furnish and deliver safety equipment and welding apparel to various locations for a one (1) year period, beginning approximately November 1, 2018 and ending October 31, 2019.
In response to a public advertisement of July 25, 2018, a bid opening was held on August 21, 2018. The bid tabulation for this contract is:
GROUP A: MISCELLANEOUS SAFETY EQUIPMENT
CICERO MFG. & SUPPLY CO., INC. $91,088.67
J.P. SIMONS & CO. *$99,078.53
STAUFFER MANUFACTURING COMPANY *$101,677.50
FISHER SCIENTIFIC COMPANY, LLC. *$116,088.71
CHISUPPLY COMPANY *$199,912.30
GROUP B: SLINGS
T & N CHICAGO, INC $4,259.06
CICERO MFG. & SUPPLY CO., INC. $5,870.77
J.P. SIMONS & CO. $5,927.61
CHISUPPLY COMPANY *$12,376.90
GROUP C: WELDING APPAREL
STAUFFER MANUFACTURING COMPANY $4,002.21
OCCUPATIONAL TRAINING & SUPPLY, INC. $5,365.15
CICERO MFG. & SUPPLY CO., INC. *$5,437.85
J.P. SIMONS & CO. $6,728.40
CHISUPPLY COMPANY $11,713.64
*corrected total
One hundred and one (101) companies were notified of the contract being advertised and thirty-nine (39) companies requested specifications.
Cicero Mfg. & Supply Co. Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $95,000.00, placing the total bid of $91,088.67 approximately 4.1 percent below the estimate.
T & N Chicago, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $3,800.00, placing the total bid of $4,259.06 approximately 12.1 percent above the estimate.
Stauffer Manufacturing Company, the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $4,200.00, placing the total bid of $4,002.21 approximately 4.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-029-11, Group A to Cicero Mfg. & Supply Co. Inc., in an amount not to exceed $91,088.67, Group B to T & N Chicago, Inc., in an amount not to exceed $4,259.06, and Group C to Stauffer Manufacturing Company, in an amount not to exceed $4,002.21.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract. Funds are available in Accounts 101-20000-623680, 623700, 623780.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 4, 2018
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