TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 4, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 18-628-11, Inspection, Recharging and Pressure Testing of Fire Suppression Systems at Various Locations, to Johnson Control Fire Protection LP, in an amount not to exceed $270,100.00, Account 101-69000-612780, Requisition 1495163
Body
Dear Sir:
On July 12, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-628-11, Inspection, Recharging and Pressure Testing of Fire Suppression Systems at Various Locations.
In response to a public advertisement of August 22, 2018, a bid opening was held on September 11, 2018. The bid tabulation for this contract is:
JOHNSON CONTROLS FIRE PROTECTION LP $270,100.00
Two hundred seventy-six (276) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: could not submit a proposal in time. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Johnson Controls Fire Protection LP, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $265,000.00, placing their bid of $270,100.00 approximately 1.9 percent above the estimate.
The work under this contract shall commence upon approval of the Contractor’s bond and terminate thirty-six (36) months thereafter.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because there is a lack of availability of PCE firms to perform the services and subcontracting opportunities are not practical or cost effective.
The contract will require approximately two (2) to three (3) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-628-11 to Johnson Control Fire Protection LP, in an amount not to exceed $270,100.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2018 expenditure, in the amount of $38,755.00, are available in Account 101- 69000-612780. The estimated expenditure for 2019 is $82,095.00, for 2020 is $82,095.00 and for 2021 is $67,155.00. Funds for the 2019, 2020, and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 4, 2018